Date: 20th February, 2020
Meeting place: Korean Culture and Language Center, Kolkata Topic: Cultural Exchange event planning
Participants: Leader- Shirsha Singh Members- Barsha Laskar, Bisakha R. Choudhury, Debanjana Maitra, Olivia Guha, Ritoja Paul, Sukanya Roychowdhury, Susmita Mondal, Tashee L. Bhutia, Upasana Mondal Volunteers- Chayanika Singh (designer), Urvi Singh
After getting approval from SAYUL Korea for a special movie screening event, we had a discussion with Mr. Kim Jin Gap, Officiating Secretary of Korean Culture and Language Center, Kolkata, regarding the sponsorship of the event.
We held our first off-line meeting of this session to discuss and set up a detailed plan for the event after the finalization of the sponsorship.
We discussed about our idea of organizing a special congratulatory screening for the Academy award winning movie, 'Parasite' (기생충). We decided to invite Korean guests, Korean language students, other SAYUL teams along with their friends and family, and educational institutes.
All of us shared our ideas on the following points and shaped our scheme of actions accordingly-
Venue, date and time.
Booking of the movie theatre: Choices available- (i) Audi 1 with a normal screen (267 seats) (ii) P[XL] Audi 4 with a curved screen (377 seats) After going through all the pros and cons, we decided to take up the challenge to pull a huge no. of audience and chose the latter one for the screening.
Creation of our team’s official mail and SNS accounts for better promotions.
Promotions: Digital- Teaser videos, posters and a special event video Prints- Event posters, event passes and a standee
Availing event passes at a student friendly budget
Selling of event passes and method of its distribution
Printing of Team T-shirts
Souvenirs for the audience
Special invitations for educational institutes (both online & offline)
Cultural Exchange certificates for the attendees
Individual responsibilities of the members.